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The mission of the Coatesville Area Public Library is to serve the residents of its service area with a variety of library materials and services that provide for the educational, informational, cultural, and recreational needs of its residents.
The purpose of the materials selection policy is to state clearly the principles for selecting materials for the Coatesville Area Public Library (hereinafter referred to as “the Library”.)
Responsibility For Selection
Responsibility for materials selection rests with the Library Director and reflects the policies adopted by the Board of Trustees of the Library. Ultimate responsibility rests with the Board of Trustees.
Coatesville Area Public Library will continue to provide materials and programs to its constituency with the following areas of focus.
This will be achieved though the Library’s Key Roles
The Library will collect balanced materials in a variety of formats in support of its stated roles.
Criteria for Selection
The Library acquires and makes available materials that inform, educate and entertain. The Library provides, within its financial limitations, a collection for the general public of timely materials on current issues, of materials that embrace broad areas of knowledge, and works of enduring value.
The materials are selected:
Consideration is given to:
Selection tools include professional and trade journals, general media, subject bibliographies, publishers’ materials, and staff knowledge and expertise. Purchase suggestions and donations from the public are given consideration in the context of the selection policy.
The selection of materials for the collections does not constitute an endorsement of contents. The Library recognizes that some materials may be controversial and that any given item may offend some patrons. Selection decisions are made on the merits of a particular item in relation to building the collection and fulfilling the roles of the Library.
Gifts and Memorials
Gifts of books and other materials are gratefully accepted with the understanding that they may be added to the collections, in accordance with Library selection policies and need, or disposed of. Donations added by the Library become part of the general collection and are not accorded special shelving or circulation procedures. The majority of such gifts are sold by the Library to generate funds to aid the Library. Disposal of the remaining materials is at the discretion of the Director. The Library does not accept materials with a copyright older than 10 years, textbooks, outdated encyclopedias, Reader’s Digest Condensed Books, and National Geographic or other magazines, cassette or VHS formatted tapes.
Memorial and monetary gifts are always welcome. The conditions under which gifts are accepted by the Library are at the discretion of the Director. The donor’s request for a specific subject area or format will be considered. Special gifts of books or other library materials in memory or honor of individuals may be accepted, and appropriate bookplate or other notation placed on them, at the discretion of the Director.
Materials donated to the Library, including those as memorials, are subject to the retention and weeding criteria established for the collection as a whole. Bookplates are not transferred to other books if the original book is lost, damaged, or worn out.
Donors will be given an acknowledgment of their gift, but the Library cannot provide evaluations or appraisals of donations.
Weeding, the quality control of a collection’s usefulness is an integral part of collection development and management. To maintain the vitality of the collection, the removal of outdated, superseded, damaged, seldom used, and excess copies is done on a regular and systematic basis.
Statement of Concern Form
The Statement of Concern Form should be used when a patron has a concern about material found or not found in the Library and wishes to register this concern in writing. The procedure is as follows:
Patrons with concerns about materials in the Library collection should initially be directed to talk with Library Director to discuss the material in question. Patrons wishing to express their concerns in a more formal manner should be given a Statement of Concern Form to complete. The completed form will be referred to the Library Director, who will send to the patron a letter acknowledging its receipt.
Within a month of receipt of the Statement of Concern Form, a review of the item will be completed by Library Director. The Library Director will then respond in writing within 10 working days to the concerned individual. If the individual is not satisfied with the decision made or action taken, the decision or action may be appealed to the Board of Trustees of the Coatesville Area Public Library.
Approved August 21, 2012
501 E. Lincoln Highway Coatesville, PA 19320